Team and Journey Access

NextSteps, a powerful digital tool developed by the Jesus Film Project, offers robust security features to ensure that your journeys and data remain protected. This guide will walk you through the process of managing access to your teams and individual journeys, ensuring that you have full control over who can view and edit your content.

Understanding NextSteps Access Control

NextSteps provides two levels of access control:

1. Team-level access
2. Individual journey access

This dual-layer approach allows for flexible collaboration while maintaining tight security.

Managing Team Access

Team access allows members to view and edit all journeys linked to that team.

Steps to Add Team Members:

1. Navigate to the NextSteps dashboard.
2. Locate and click on the team menu icon.
3. Select "Members" from the dropdown menu.
4. Follow the prompts to add new team members.

Managing Individual Journey Access

Individual journey access allows you to grant access to specific journeys without giving access to all team content.

Steps to Add Collaborators to a Single Journey:

Method 1: From the Dashboard

1. On the NextSteps dashboard, find the journey you want to share.
2. Click on the journey menu icon.
3. Select "Access" from the dropdown menu.
4. Follow the prompts to add collaborators.

Method 2: From the Journey Builder

1. Open the journey in the Journey Builder.
2. Click on the menu icon in the top right corner.
3. Select "Manage Access" from the dropdown menu.
4. Follow the prompts to add collaborators.

Accepting Invitations

When you're invited to collaborate:

1. You'll receive an email invitation.
2. Click on "Open Journey" in the email to access the shared content.
3. For stand-alone journey invitations, the journey will appear in your "Shared with Me" team folder.
4. For team invitations, the new team will appear in your list of teams.

Best Practices for Access Management

1. Regular Access Reviews: Periodically review team and journey access to ensure only necessary individuals have access.
2. Clear Communication: Inform team members about their access levels and responsibilities.
3. Use Individual Journey Access: When possible, use individual journey access for more granular control.
4. Revoke Access Promptly: Remove access for team members who no longer require it.

Leveraging NextSteps Security Features

NextSteps emphasizes high security levels to protect your data and journeys. By effectively managing team and journey access, you can ensure that your digital ministry efforts remain secure while fostering collaboration.For a more detailed overview of the NextSteps journey builder and its features, visit the NextSteps Support Page. Additionally, explore the Jesus Film Project Tools for more resources to enhance your digital ministry efforts.By following these steps and best practices, you can effectively manage access to your NextSteps teams and journeys, ensuring secure collaboration in your digital ministry endeavors.